{"id":1156,"date":"2021-04-30T13:01:27","date_gmt":"2021-04-30T13:01:27","guid":{"rendered":"https:\/\/www.emailtechnicalsupport.us\/blog\/?p=1156"},"modified":"2022-10-26T11:55:28","modified_gmt":"2022-10-26T11:55:28","slug":"how-to-import-contacts-into-outlook","status":"publish","type":"post","link":"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/","title":{"rendered":"How to Import Contacts into Outlook? {Updated Guide 2022}"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">There are many reasons why you want to transfer the contact data stored in a database or spreadsheet into <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/outlook.live.com\/\">Outlook<\/a>. Maybe you have an external list of contacts or migrating from another mail server, or perhaps setting up a new contact. Whatever the reason, luckily Outlook proposes smooth and quick ways of how to import contacts into Outlook.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">After successfully importing the contacts, you will have access to all your email contacts in one place. Furthermore, you cannot use the mobile app to import contacts to your Outlook address book. You have to export your contacts to a CSV (comma-separated value) file or you can create a new one.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The post will show you how to effortlessly import contacts from the CSV file to an Outlook account. So, keep reading to learn!<\/span><\/p>\n<blockquote><p><strong>Also Check:- <a target=\"_blank\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-update-outlook\/\" rel=\"noopener\">How to update Outlook<\/a><\/strong><\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#How_to_Import_Contacts_into_Outlook\" >How to Import Contacts into Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#Import_Contacts_into_Outlook_from_CSV_or_PST_File\" >Import Contacts into Outlook from CSV or PST File<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#1_Import_Contact_into_Outlook_from_CSV_File\" >1. Import Contact into Outlook from CSV File<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#1_Replace_Duplicates_with_Items_Imported\" >1. Replace Duplicates with Items Imported<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#2_Allow_Duplicates_to_be_Created\" >2. Allow Duplicates to be Created<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#3_Do_not_Import_Duplicate_Items\" >3. Do not Import Duplicate Items<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#2_Import_Contact_into_Outlook_from_PST_File\" >2. Import Contact into Outlook from PST File<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-import-contacts-into-outlook\/#Final_Words\" >Final Words<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"How_to_Import_Contacts_into_Outlook\"><\/span><b>How to Import Contacts into Outlook?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Microsoft Outlook usually has two file types PST and CSV from which you can directly Import Contacts Into Outlook. But before starting importing, you have to prepare contacts in an accurate manner. Here\u2019s how:<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"text-decoration: underline;\"><b>PST (Personal Storage Table):<\/b><\/span><span style=\"font-weight: 400;\"> It&#8217;s a unique file format for storing data in Outlook, Exchange Client, and other Microsoft software. However, in a .pst file, contacts are already in the right format. So, there is no need for any additional modification in it in a way to import.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"text-decoration: underline;\"><b>CSV (Comma Separated Values):<\/b><\/span><span style=\"font-weight: 400;\"> If you store contact details in Excel or a spreadsheet, they will be in a .csv file and need a few adjustments. Even if you export your contacts from another email service like Gmail or Yahoo, then an amendment is also required. Here\u2019s what to modify:<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Export Contacts into CSV UTF-8:- <\/b><span style=\"font-weight: 400;\">If contact details have some characters that do not exist in the English alphabet, they should be imported correctly. To prevent possible issues, export contacts into a CSV UTF-8 file if this option is available otherwise convert CSV to UTF-8.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>CSV Values should be separated:- <\/b><span style=\"font-weight: 400;\">Apart from this alteration, make sure the values in your CSV file are separated by commas. A different list separator is set by default according to your settings. For example, in many European countries, the default list separator is the semicolon. But Outlook only supports the comma, so make sure you replace semicolons with commas before importing the CSV file into Outlook.<\/span><\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Import_Contacts_into_Outlook_from_CSV_or_PST_File\"><\/span><b>Import Contacts into Outlook from CSV or PST File<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With the help of the Import\/Export wizard, you can frequently import your contacts into Outlook. In the below section, we will walk you through the stepwise guidelines. So, look at here:<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Import_Contact_into_Outlook_from_CSV_File\"><\/span><b>1. Import Contact into Outlook from CSV File<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Carry out the following noted steps to Import CSV Contacts Into Outlook:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">First, open the Microsoft Outlook program on your Windows.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, go to the \u201cFile\u201d menu placed at the top-left corner.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Next, navigate to \u201cOpen &amp; Export\u201d &gt; \u201cImport\/Export\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Doing so the Import and Export Wizard starts. From the given list, select \u201cImport from another program or file\u201d and then click \u201cNext\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Under Import CSV Contacts Into Outlook, select the \u201cComma Separated Value\u201d option and then hit the \u201cNext\u201d button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After doing so the \u201cImport a File\u201d box shows on the display screen. In this section, first, select the file to import by clicking on the \u201cBrowse\u201d option and finding your .csv file. Once you search for it, place a double-tap on that file.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Afterward, choose one of the following to specify how you want to handle duplicate contacts:<\/span><\/li>\n<\/ul>\n<p><b>Steps to Handle Duplicate Contacts<\/b><\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Replace_Duplicates_with_Items_Imported\"><\/span><b>1. Replace Duplicates with Items Imported<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If a contact is in your Outlook and your contacts file, then Outlook automatically discards the info from your contacts file. Choose this option if the information in your .csv file is more complete or more up-to-date than the info in Outlook.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Allow_Duplicates_to_be_Created\"><\/span><b>2. Allow Duplicates to be Created<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If contact info is in Outlook and your .csv file, Outlook creates duplicate contacts. One with the original Outlook info and another one with the info imported from your contacts file. You can combine the details in one single item. This is the default option and you can select it if you don\u2019t want to lose a single bit of detail.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Do_not_Import_Duplicate_Items\"><\/span><b>3. Do not Import Duplicate Items<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can select this option only when you want to import new contacts and leave all existing contacts together.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once you select the option, click the \u201c<\/span><b>Next<\/b><span style=\"font-weight: 400;\">\u201d button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the next step, select the \u201c<\/span><b>Contacts<\/b><span style=\"font-weight: 400;\">\u201d folder and press \u201c<\/span><b>Next<\/b><span style=\"font-weight: 400;\">\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Afterward, place click on the \u201c<\/span><b>Finish<\/b><span style=\"font-weight: 400;\">\u201d tab.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outlook will then start importing your contacts. Once the process gets done, the Import Progress box closes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To ensure all your contacts successfully import in Outlook; click the People icon on the Navigation bar.<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Import_Contact_into_Outlook_from_PST_File\"><\/span><b>2. Import Contact into Outlook from PST File<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In some conditions, you may want to Import Gmail Contacts Into Outlook from the PST file rather than CSV. It especially requires to do so when:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Firstly, you have to transfer contacts from one Outlook account to another.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Then move contacts from one computer to another.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Although if you want to transfer all Outlook items such as emails, contacts, appointments, and tasks in one single frame.<\/span><\/li>\n<\/ul>\n<p><b>Here are the beneficial instructions to do the same:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In Outlook, go to the \u201c<\/span><b>File<\/b><span style=\"font-weight: 400;\">\u201d menu.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, select Open &amp; Export &gt; Import\/Export.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Then, select \u201c<\/span><b>Import from another program or file<\/b><span style=\"font-weight: 400;\">\u201d and click \u201c<\/span><b>Next<\/b><span style=\"font-weight: 400;\">\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select the \u201c<\/span><b>Outlook Data File (.pst)<\/b><span style=\"font-weight: 400;\">\u201d option and then press the \u201c<\/span><b>Next<\/b><span style=\"font-weight: 400;\">\u201d button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Place a single tap on the \u201c<\/span><b>Browse<\/b><span style=\"font-weight: 400;\">\u201d button and select the .pst file that you want to import.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, from the given option, choose the one on how to deal with duplicate items.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Then, press the \u201c<\/span><b>Next<\/b><span style=\"font-weight: 400;\">\u201d button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If your .pst file is protected with a password, Outlook will ask to provide it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This is the key step for importing contacts accurately, so make sure you are doing it right:<\/span><\/li>\n<\/ul>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Under the \u201c<\/span><b>Select the folder to import from<\/b><span style=\"font-weight: 400;\">\u201d section, select \u201c<\/span><b>Outlook Data File<\/b><span style=\"font-weight: 400;\">\u201d to expand it, and choose the subfolder \u201c<\/span><b>Contacts<\/b><span style=\"font-weight: 400;\">\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">If the target account\/mailbox is currently selected, you can choose the \u201c<\/span><b>Import items into the current folder<\/b><span style=\"font-weight: 400;\">\u201d option. Otherwise, select the \u201c<\/span><b>Import items into the same folder in<\/b><span style=\"font-weight: 400;\">\u201d option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">After that, choose the mailbox or Outlook Data File into which the contacts have to be imported.<\/span><\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once done, click \u201c<\/span><b>Finish<\/b><span style=\"font-weight: 400;\">\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outlook will then start importing the contacts instantly. When the progress box closes, it means the contacts have been imported into Outlook.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Final_Words\"><\/span><b>Final Words<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Aren\u2019t you satisfied with the answer to the query How To Import Contacts Into Outlook? Still, looking for quality technical assistance? If really so, then you can directly contact our<\/span><a target=\"_blank\" href=\"https:\/\/www.emailtechnicalsupport.us\/microsoft-outlook-support\" rel=\"noopener\"><b> Outlook Technical Support<\/b><\/a><span style=\"font-weight: 400;\"> experts. We are talented tech specialists working hard day to night at the helpline number to support you.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>There are many reasons why you want to transfer the contact data stored in a database or spreadsheet into Outlook. Maybe you have an external list of contacts or migrating from another mail server, or perhaps setting up a new contact. Whatever the reason, luckily Outlook proposes smooth and quick [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1160,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[100],"tags":[581,577,578,579,580],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Import Contacts into Outlook from PST or CSV File?<\/title>\n<meta name=\"description\" content=\"Outlook has an Import\/Export wizard that makes it easy to Import Contacts into Outlook. 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