{"id":3661,"date":"2023-08-03T04:25:32","date_gmt":"2023-08-03T04:25:32","guid":{"rendered":"https:\/\/www.emailtechnicalsupport.us\/blog\/?p=3661"},"modified":"2023-08-03T04:27:25","modified_gmt":"2023-08-03T04:27:25","slug":"how-to-set-up-auto-reply-in-outlook","status":"publish","type":"post","link":"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/","title":{"rendered":"How to Set up Auto Reply in Outlook: Everything to Know"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Are you going to be away from your office for a few days and want to let your colleagues know about it? Learning <\/span><b><span>how to set up auto reply in Outlook <\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">might be just what you need. Now, if anyone messages you when you are not working, they will get an automated reply notifying them that you are away. You can set up auto-replies in both Microsoft 365 as well as the various version of Outlook beginning from Outlook 2007 to 2019.<\/span><\/p>\n<p style=\"font-weight: 400;\"><strong>\u00a0<\/strong><\/p>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><strong><i>You can quickly set up an auto reply by choosing \u2018File\u2019 in Outlook followed by \u2018Automatic Replies.\u2019 Choose \u2018Send automatic replies\u2019 and then set up the specific days and times where you want others to get this message.<\/i><\/strong><\/p>\n<p>&nbsp;<\/p>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">In this post, we will go over configuring the auto-reply functionality in Outlook in more detail.<\/span><\/p>\n<p style=\"font-weight: 400;\"><strong>\u00a0<\/strong><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#How_to_Set_up_Auto_Reply_in_Outlook\" >How to Set up Auto Reply in Outlook<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#1_Use_the_Automatic_Replies_button\" >1. Use the Automatic Replies button.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#2_Set_up_rules_to_create_an_auto-reply\" >2. Set up rules to create an auto-reply.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#How_to_Set_Auto_Reply_in_Outlook_App\" >How to Set Auto Reply in Outlook App<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#1_Android\" >1. Android<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#Q_How_to_change_auto_reply_in_Outlook_web_app\" >Q: How to change auto reply in Outlook web app?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#Q_How_to_set_out_of_office_auto_reply_in_Outlook\" >Q: How to set out of office auto reply in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#Q_How_to_generate_auto_replies_in_Outlook\" >Q: How to generate auto replies in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#Q_How_to_write_an_auto_reply_in_Outlook\" >Q: How to write an auto reply in Outlook?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/#Summing_up\" >Summing up<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Set_up_Auto_Reply_in_Outlook\"><\/span><b><span>How to Set up Auto Reply in Outlook<\/span><\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><b><span>Setting up auto reply in Outlook <\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">can be accomplished in two ways. The first is through the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 button, and the other is by using the rules. Both these methods are explained below.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Use_the_Automatic_Replies_button\"><\/span><strong><span style=\"font-size: 14pt; font-family: Arial, sans-serif; color: #434343; background-color: transparent; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">1. Use the Automatic Replies button. <\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Do you have the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 button in your Outlook? Use these pointers to set up automated responses for your colleagues.<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul style=\"margin-top: 0; margin-bottom: 0; padding-inline-start: 48px;\">\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">In Outlook, choose the \u2018<\/span><b><span>File<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Now, pick the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">If you use Outlook 2007, choose \u2018<\/span><b><span>Tools<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 followed by \u2018<\/span><a href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-out-of-office-in-outlook\/\" target=\"_blank\" rel=\"noopener\"><b><span>Out of Office Assistance<\/span><\/b><\/a><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">In the box of \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 choose \u2018<\/span><b><span>Send automatic replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You can now set up a date for your automatic replies. Configuring a date range will let the messages begin and end on your specified time periods.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">On the \u2018<\/span><b><span>Inside My Organization<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 tab, input the message you want your colleagues to see when they message you while you are out.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">If you choose the \u2018<\/span><b><span>Anyone outside my organization<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option, your auto-replies will be sent to everyone who sends you a mail. This includes all promotional and junk email messages.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">So, if you want to notify people outside of your organization that you are away, choose \u2018<\/span><b><span>My contacts only<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Finally, hit \u2018<\/span><b><span>OK<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 and save all the applied changes.<\/span><\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>\u00a0<\/strong><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Set_up_rules_to_create_an_auto-reply\"><\/span><strong><span style=\"font-size: 14pt; font-family: Arial, sans-serif; color: #434343; background-color: transparent; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">2. Set up rules to create an auto-reply. <\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You may wonder <\/span><b><span>how to auto reply in Outlook <\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">if you cannot see the \u2018<\/span><b><span>Automatic replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 button. It implies that the feature isn\u2019t supported by your email account. Don\u2019t worry, you can still use set up automated replies through filters.<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul style=\"margin-top: 0; margin-bottom: 0; padding-inline-start: 48px;\">\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">In Outlook, type out an email.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Now, input the message and subject text for your out-of-office template.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Choose \u2018<\/span><b><span>File<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 followed by \u2018<\/span><b><span>Save as<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Create a name for this template.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Choose \u2018<\/span><b><span><a href=\"https:\/\/support.microsoft.com\/en-gb\/office\/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1\" target=\"_blank\" rel=\"nofollow noopener\">Outlook Template<\/a> (.oft)\u2019<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\"> from the \u2018<\/span><b><span>Save as<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 menu.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">The default location of your newly created template will be the following: \u2018c:\\users\\username\\appdata\\roaming\\microsoft\\templates.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You have the option to change this default place.\u00a0<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">After changing or using this default location for your template, click the \u2018<\/span><b><span>Save<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You can use this template whenever you want to set up an auto-reply for your colleagues.\u00a0<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Alternatively, you can make a new template according to your requirements whenever you are out of your office.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">To create a rule, choose \u2018<\/span><b><span>File<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 in Outlook.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">After that, select the \u2018<\/span><b><span>Manage Rules &amp; Alerts<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">In the box of \u2018<\/span><b><span>Rules and Alerts<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">,\u2019 go to the \u2018<\/span><b><span>Email Rules<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 tab.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Here, tap the \u2018<\/span><b><span>New Rule<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 button.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Choose \u2018<\/span><b><span>Apply rule on messages I receive<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 below \u2018<\/span><b><span>Start from a blank rule<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Now, tap \u2018<\/span><b><span>Next<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Respond to all the messages you get by letting the first two boxes remain the same.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Tap \u2018<\/span><b><span>Next<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\"> and choose \u2018<\/span><b><span>Yes<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 when you are prompted to apply the rule for every email.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">When you see \u2018<\/span><b><span>What do you want to do with the message<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">, choose the action \u2018<\/span><b><span>Reply using a specific template<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">For \u2018<\/span><b><span>Edit the rule description<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">,\u2019 tap the underlined sentences for a \u2018<\/span><b><span>Specific template<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Find the \u2018<\/span><b><span>Look in<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 box. It is present at the upper part of the \u2018<\/span><b><span>Select a Reply Template<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 box.\u00a0<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Here, choose \u2018<\/span><b><span>User Templates in File System<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Choose the template you just made, followed by choosing the \u2018<\/span><b><span>Open<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Now, choose \u2018<\/span><b><span>Next<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Add relevant exceptions if needed.\u00a0<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">After that, choose the \u2018<\/span><b><span>Next<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Input a name for your rule.\u00a0<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You will see that the \u2018<\/span><b><span>Turn on this rule<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 box is checked. If you want to enable this rule immediately, keep this box checked.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">If you want to turn on this rule at a later time, remove the tick from the \u2018<\/span><b><span>Turn on this rule<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 box.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Let Outlook run while you are out. It will enable it to keep sending your out of office replies when you are away.<\/span><\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>\u00a0<\/strong><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Set_Auto_Reply_in_Outlook_App\"><\/span><strong>How to Set Auto Reply in Outlook App<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">If you use Outlook on your Android or iPhone, creating an <\/span><b><span>Outlook autoresponder <\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">is fairly easy. The sections below will tell you how to create an automated reply on the Outlook app on your phone.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Android\"><\/span><span style=\"font-size: 13.999999999999998pt; font-family: Arial,sans-serif; color: #434343; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\"><strong>1. Android<\/strong> <\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul style=\"margin-top: 0; margin-bottom: 0; padding-inline-start: 48px;\">\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Open the Outlook application on your Android phone.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Choose the \u2018<\/span><b><span>Home<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 button. It is present in the upper-left portion of the screen.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Now, access the \u2018<\/span><b><span>Settings<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 of the app.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Select the account for which you want to create an out of office response.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Below the account\u2019s title, touch \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">This will take you to another window.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Here, input the out of office message that you wish your colleagues to see when they message you. type out this response in the box below \u2018<\/span><b><span>Reply to everyone with<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Now, from the upper right part of the screen, choose the \u2018<\/span><b><span>Check<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 icon.<\/span><\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>\u00a0<\/strong><\/p>\n<p style=\"font-weight: 400;\"><strong><span style=\"font-size: 14pt; font-family: Arial, sans-serif; color: #434343; background-color: transparent; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">2. iPhone <\/span><\/strong><\/p>\n<ul style=\"margin-top: 0; margin-bottom: 0; padding-inline-start: 48px;\">\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">To set up <\/span><b><span>auto reply in Outlook <\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">on its app on your iOS, touch the \u2018<\/span><b><span>Home<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 button on the app.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">After that, touch the \u2018<\/span><b><span>Settings<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 icon.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Choose your Outlook account.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Now, touch the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 button.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Click the toggle of \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 to turn on out of office replies.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Input your out of office response or the message you want others to see when they text you while you are away. Type out this message in the box below the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 toggle.<\/span><\/li>\n<li style=\"list-style-type: disc; font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Once you return back to your office tap the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\"> toggle again. It will disable your out of office replies.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"font-weight: 400; text-align: center;\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span><strong> Frequently Asked Questions<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Q_How_to_change_auto_reply_in_Outlook_web_app\"><\/span><b><span>Q: How to change auto reply in Outlook web app?<\/span><\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">In Outlook, tap the \u2018<\/span><b><span>File<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option. Now, click \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 followed by \u2018<\/span><b><span>Send automatic replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019 Choose \u2018<\/span><b><span>Rules<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 followed by \u2018<\/span><b><span>Add rule<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019 Now, choose \u2018<\/span><b><span>Reply with<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 and then \u2018<\/span><b><span>Template<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019 Change the email text and tap \u2018<\/span><b><span>Save and close<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019 Now, click \u2018<\/span><b><span>OK<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019 Tap \u2018<\/span><b><span>OK<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 to save the applied settings.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Q_How_to_set_out_of_office_auto_reply_in_Outlook\"><\/span><b><span>Q: How to set out of office auto reply in Outlook?<\/span><\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You can learn <\/span><b><span>how to create auto reply in Outlook <\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">by accessing Outlook and choosing the \u2018<\/span><b><span>Gear<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 icon. Tap the \u2018<\/span><b><span>View all Outlook settings<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 and choose the \u2018<\/span><b><span>Mail<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 tab. Toggle the option of \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019, so it gets enabled. In the text box, input your out of office message. Tap \u2018<\/span><b><span>Save<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 to close the window.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Q_How_to_generate_auto_replies_in_Outlook\"><\/span><b><span>Q: How to generate auto replies in Outlook?<\/span><\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You can generate an auto reply in Outlook by enabling the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option. In the box that\u2019s provided, input your out of office message and click \u2018<\/span><b><span>Save<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">.\u2019 Now, this reply will get generated whenever someone messages you while you are away.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Q_How_to_write_an_auto_reply_in_Outlook\"><\/span><b><span>Q: How to write an auto reply in Outlook?<\/span><\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">You can write an auto-reply in Outlook in the text box that comes when you turn on the \u2018<\/span><b><span>Automatic Replies<\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u2019 option. Briefly mention that you are currently not working and mention the date or day that you will be back. This information is enough for your colleagues to know that you are away.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">\u00a0<\/span><\/p>\n<h2 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Summing_up\"><\/span><strong>Summing up<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;\"><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">Learning <\/span><b><span>how to set up auto reply in Outlook <\/span><\/b><span style=\"font-size: 11pt; font-family: Arial,sans-serif; color: #0e101a; background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;\">is a useful thing for every working professional. It not only helps you from being bothered by work calls while you are away but also saves the time of the person contacting you. As soon as they see the auto-reply, they don\u2019t contact you further. Use the instructions provided above to configure the automated out of office reply in your browser or app. Contact an email technical support service if you need more guidance.<\/span><\/p>\n<p style=\"font-weight: 400;\">\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Are you going to be away from your office for a few days and want to let your colleagues know about it? Learning how to set up auto reply in Outlook might be just what you need. Now, if anyone messages you when you are not working, they will [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":3672,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[100],"tags":[1509,1511,1512,1513,1508,1510],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Set up Auto Reply in Outlook on the Desktop &amp; App<\/title>\n<meta name=\"description\" content=\"How to set up auto reply in Outlook. choosing \u2018File\u2019 in Outlook followed by \u2018Automatic Replies.\u2019 Choose \u2018Send automatic replies.\u2019 You can set up a date range.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.emailtechnicalsupport.us\/blog\/how-to-set-up-auto-reply-in-outlook\/\" \/>\n<meta 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